ARRA-Post Payment Audit

POST PAYMENT AUDIT – Direct Federal Funds Contracts and Grants Accounting (CGA) has identified a list of account codes for expenses that are not normally charged to Federal funds. This list is not intended to be all-inclusive; rather, it includes the account codes most likely to be indirect in nature or unallowable. There may be other account codes that are reviewed at project close-out for allowability. Each month CGA will review expenditures recorded in the account codes listed below and take appropriate action to ensure compliance with Federal regulations. 1) Save ARGOS report “POST PAYMENT REVIEW” in your folder on Argos/Grant; open & make changes to account code & dates and run. Save the query results in Excel format in the current month’s account folder (found on G\CONG\POST PAYMENT AUDIT\MONTH-YEAR\ACCOUNT) as the account number. Be sure to put your initials somewhere on the spreadsheet. For each account, monitor as follows: Account 61200 – Federal Work Study Wages Review all expenditures. Check for Payroll coding and allowability on fund. Use procedures documented 1/30/2004 for further information on transfers. Account 70015, 70020 – Utilities; Gas, Water Review all to be sure all expenditures are recorded appropriately. Bottled gas (AirGas as a vendor, for example) should not be charged as a utility. Bottled water also should not be charged as a utility. Account 70360 – Guest Meals Review all expenditures. This account ...