2009 10 Summer Learning (SL) Audit Program

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2009 10 Summer Learning (SL) Audit Program

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2009/10 Summer Learning (SL) Audit Program Student Enrolment Data Claimed for the Period of July 1 2009 to August 31, 2009 Date of Visit: ____________________________ Facility Visited: ___________________________School District: ______________________ Lead Auditor: ____________________________ Audit Team Members: _________________________________________________________ Auditors’ Criteria We are looking What the analysis Audit Procedures Initials for: will allow us to say: Key Documents: Ref. Summer Learning Data Collection Evidence that students Whether the districts Instructions for Form 1701. and courses/programs are accurately  Summer Learning Data Collection reported for funding reporting students Instructions for Form 1701, dated June 9, Students reported for funding by the meet all the Ministry and courses/ 2009. SL centre are: requirements to qualify programs in www.bced.gov.bc.ca/datacollections/july/summer_learning1701p.pdf for SL funding. accordance with  Students who are of school age Ministry of Education  Table 8 of the 2009/10 Operating Grants (born between July 1, 1990 and Manual, March 2009 (MEd) requirements December 31, 2004) and are for SL funding.  Ministry of Education’s March 10, 2009  Enrolled and attending at the Grade Summer School Funding interim policy 1 to Grade 7 level, for the notification letter to all Secretary-completion of courses that align with Treasurers the provincial curriculum, and are offered for a ...

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Publié par	Feav
Nombre de lectures	5
Langue	English

Extrait

Page 1 of 5

June 2009

2009/10 Summer Learning (SL) Audit Program

Student Enrolment Data Claimed for the Period of July 1 2009 to August 31, 2009

Date of Visit: ____________________________ Facility Visited: ___________________________School District: ______________________

Lead Auditor: ____________________________ Audit Team Members: _________________________________________________________

Criteria

We are looking

for:

What the analysis

will allow us to say:

Audit Procedures

Auditors’

Initials

Ref. Summer Learning Data Collection

Instructions for Form 1701.

Students reported for funding by the

SL centre are:



Students who are of school age

(born between July 1, 1990 and

December 31, 2004) and are



Enrolled and attending at the Grade

1 to Grade 7 level, for the

completion of courses that align with

the provincial curriculum, and are

offered for a minimum of 40 hours;



Enrolled and attending in Grade 8 to

Grade 9 level courses that align with

the provincial curriculum, and are

offered for a minimum of 40 hours;



Enrolled and attending in Grade 10-

12 level courses.

Both four credit

courses that meet all the provincial

or board/authority authorized

learning outcomes within the

provincial curriculum, or partial

credit courses that align with the

provincial or board/authority

authorized curriculum and are

offered for a minimum of 40 hours.



The program or course must be

offered and completed between July

1, 2009 and August 31, 2009.

Evidence that students

and courses/programs

reported for funding

meet all the Ministry

requirements to qualify

for SL funding.

Whether the districts

are accurately

reporting students

and courses/

programs in

accordance with

Ministry of Education

(MEd) requirements

for SL funding.

Key Documents:



Summer Learning Data Collection

Instructions for Form 1701, dated June 9,

2009.

www.bced.gov.bc.ca/datacollections/july/summ

er_learning1701p.pdf



Table 8 of the 2009/10 Operating Grants

Manual, March 2009



Ministry of Education’s March 10, 2009

Summer School Funding interim policy

notification letter to all Secretary-

Treasurers

Page 2 of 5

June 2009

Criteria

We are looking

for:

What the analysis

will allow us to say:

Audit Procedures

Auditors’

Initials

B.C. College of Teachers (BCCoT)

To be eligible for provincial funding,

Boards of Education must ensure that

students are:



under the supervision of, assessed

and evaluated by a member of the

BC College of Teachers

(Ref:

K-12 Funding General Policy)

Key Documents:

As above, and



K-12 Funding- General Policy

Audit Steps:

1. Verify teachers’ membership in BCCoT by

reviewing a copy of each of the teachers’

current membership in BCCoT.

B.C. Residency

To be eligible for provincial funding,

Boards of Education must ensure that

students are:



ordinarily resident in BC

(and where

applicable)

with their parent/legal

guardian



enrolled in the district

(Ref:

K-12 Funding General Policy)

International students are not eligible

for summer learning funding.

Per SL

interim policy, 2009/10 Operating

Grants Manual, and Form 1701

Instructions

Key Documents:

As above.

Audit Steps:

1. Determine the school process for ensuring

that parents or legal guardians are

ordinarily resident in BC.

2. Document the full school process as

determined in Step 1, including names of

personnel contacted.

Note:

Verification of residency and district

enrolment is included in the audit steps

below.

Enrolment and Attendance

Students reported on Form 1701 are

enrolled in the District on the reporting

date of July 17, 2009 and attending

courses that align with the provincial

curriculum. (Ref: SL Data Collection

Instructions, P.1)

Students may be reported by multiple

schools

(Ref: SL Data Collection

Instructions, P.2)

Students excluded from Summer

Learning funding:



Students in Kindergarten



School-age graduates



Adult students

Verification that

students reported on

Form 1701 were

enrolled on July 17,

2009 and attending SL

courses offered and

completed between

July 1, 2009 and

August 31, 2009.

That the district has

reported for funding

only:

a) students who were

enrolled and in

attendance in eligible

courses/programs in

accordance with the

SL specified time

period.

Key Documents:

As above, and



Form 1701 ECHO Report 9100.

Audit Steps (Enrolment):

Review by sampling Form 1701 data:

1. Select a sample totalling a minimum of

25% of the SL students listed on Form

1701 enrolment report (ECHO 9100).

2. Verify that the student is enrolled by

reviewing student and school documents

and interviewing staff.

Evidence supporting enrolment includes:



Course and student time tables



System course registration reports



Attendance records

Page 3 of 5

June 2009

Criteria

We are looking

for:

What the analysis

will allow us to say:

Audit Procedures

Auditors’

Initials



Students taking part in summer

camp



Grades 10, 11, 12 and SU students

enrolled in Distributed Learning

Programs



Out of Province/International

Students



Students enrolled in a Provincial

Resource Program (PRP) for 3

months or less



Exchange Students



Students who are only registered to

write the General Education

Development) examinations



Pre-primary or early childhood

education students (those born

after December 31, 2004)

(Ref:

SL Data Collection Instructions,

P.2)



Program of studies



Information from interviews with teachers

and other staff



Student work (modules, test, project

work)

Verify that the student and parent/legal

guardian (where applicable) is/are

ordinarily resident in BC.

4. Identify any discrepancies on an

observation sheet and attach student

information and supporting documentation.

Audit Steps (Attendance):

1. Determine that each of the students in the

sample attended

each course

claimed for

funding.

2. Evidence to support the students’

attendance includes:



Classroom teacher attendance sheets



Computer bubble sheets



Electronic data (system logins/outs)



Information gathered through interviews

with teachers and other staff



Record of work performed (progress)

3. Identify any discrepancies on an

observation sheet and attach student

information and supporting documentation

(including staff contacts if applicable).

Number of Courses/Programs Reported

For funding purposes, boards must report courses in four categories:

(Ref: Ministry of Education’s March 10, 2009 Summer Learning Funding interim policy and Operating Grants Manual, Table 8)

Grades 10 – 12: Four-credit courses

that meet all the provincial or board/authority authorized learning outcomes within the provincial curriculum will

be funded at $400 per course.

Grades 10-12: Partial Courses

that align with the provincial or board/authority authorized curriculum, and are offered for a minimum of 40 hours, will

be funded at $200 per course.

Grades 1-7: Courses

that align with the provincial curriculum, and are offered for a minimum of 40 hours, will be funded at $200 per student

(headcount)

Grades 8-9: Courses

that align with the provincial curriculum, and are offered for a minimum of 40 hours, will be funded at $200 per course.

Page 4 of 5

June 2009

Criteria

We are looking

for:

What the analysis

will allow us to say:

Audit Procedures

Auditors’

Initials

The school district must report only

those courses for students enrolled on

the reporting date of July 17, 2009.

The course or program must be

offered and completed between July 1,

2009 and August 31, 2009.

(Ref: SL Data Collection Instructions,

P.1)

Assurance of accuracy

and appropriateness of

the number of

courses/programs

claimed for funding for

each student reported

to the Ministry of

Education by school

districts.

Whether the district is

accurately reporting

the number of

courses/programs in

compliance with the

Ministry’s school and

student data

collection

instructions.

Key Documents:

As above, and



M191/94 Student Progress Order



M205/95 Graduation Requirements Order



M295/95 Required Areas of Study in an

Educational Program Order



M302/04 Graduation Program Order



Manual of Course Information for the

Graduation Program



School Act

Section 82

Audit Steps:

1. Reconcile the number of courses/programs

recorded on ECHO9100 to the

courses/programs that the student is

enrolled in. For each of the students in the

sample:



Request a list of all funded

courses/programs with start and finish

dates.



Determine the number of courses/

programs reported on ECHO9100 and

compare to the courses in which the

student was enrolled and attending.

2. Identify any discrepancies on an

observation sheet and attach student

information and supporting documentation.

Courses Leading to Graduation (secondary courses Grades 8-12)

The following may

not

be included as

courses for funding purposes:



Planning 10



Career and Personal Planning



Graduation Transitions



Secondary School Apprenticeship



Work Experience



Support Blocks



Prior learning assessment credit

granting



Tutorial time

Verification that

courses reported for

funding meet MEd

graduation

requirements.

Whether the district

has reported eligible

courses which lead to

graduation in

accordance with

Ministry graduation

requirements.

Key Documents:



As above; and



Graduation Requirements Policy

Audit Steps:

1. Verify that the courses claimed are leading

to the graduation of the student. Use

www.bced.gov.bc.ca/graduation/ataglance.

pdf

for specific (Dogwood) graduation

requirements and reference Course

Information for the Graduation Program at

Page 5 of 5

June 2009

Criteria

We are looking

for:

What the analysis

will allow us to say:

Audit Procedures

Auditors’

Initials



Teacher consultation



Courses completed via challenge.

Ref: SL Data Collection Instructions,

P.8.

www.bced.gov.bc.ca/graduation/courseinfo/

0809_cid.pdf

to identify eligible courses.



Reconcile the courses claimed with the

Graduation Requirements to ensure

courses are allowed.

2. Identify any discrepancies on an

observation sheet and attach student

information and supporting documentation.

Supplementary Service Claims

English as a Second Language/Dialect

(ESL/D)/French as a Second

Language (FSL) and Aboriginal

Education services must be in

evidence at the time of the July 17,

2009 claim for the district to be eligible

for this funding. (Ref. SL Data

Collection Instructions)

Evidence that claimed

supplementary

services are in place in

accordance with

Ministry requirements

for these services

There is evidence of

the claimed

supplementary

service(s) at July 17,

2009.

Key Documents:



As above, and



See SL Data Collection Instructions Pages

5 through 7 for ESL and Aboriginal

requirements and Page 9 for Special

Needs.

Audit Steps:

1. Select a combined minimum sample of

25% of the students reported as ESL and

Aboriginal Education on the Form 1701.

2. Verify that the sampled ESL and Aboriginal

Education students are receiving the

service as outlined in the Form 1701

directives by July 17, 2009.

3. Verify students claimed for supplementary

funding are ordinarily resident in BC with

their parent/guardian.

4. Identify any discrepancies on an

observation sheet and attach student

information and supporting documentation.

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