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Audit Report

Ictio - Rebecca Gray

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DEPARTMENT OF ADMINISTRATIVE SERVICES CLASSIFICATION AUDIT REPORT HEALTH STUDY (NURSES) HR Audit Program Human Resource Services Division December 4, 2008 SUMMARY This audit reviewed state agencies’ allocations to the new classifications available in the Health Classification Study (Nurses). This audit involved 16 new classifications in the nursing field such as Licensed Practical Nurse, Registered Nurse, Advance Practice Nurse, Nurse Manager, and Health Facilities Surveyor. There were 777 total allocations for this study that are scheduled to become effective in the fall 2009. We reviewed a sample of 259 positions in five agencies: Department of Human Services, Department of Corrections, Oregon Youth Authority, Department of Education, and Board of Nursing. We also reviewed the Fair Labor Standards Act (FLSA) and service type designations for each position. We found all 259 positions were allocated to the appropriate classification and were assigned to the correct type of state service. Seventy-one percent of the positions were designated appropriately under the FLSA. BACKGROUND Beginning in the summer of 2007, the Department of Human Services, Department of Corrections, Oregon Youth Authority, Department of Education, and Board of Nursing began discussions with the Department of Administrative Services Classification and Compensation staff to review ...

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Publié par	Ictio
Nombre de lectures	12
Langue	English

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EPARTMENT OF

DMINISTRATIVE

ERVICES

LASSIFICATION

UDIT

EPORT

EALTH

TUDY

URSES

)

HR Audit Program

Human Resource Services Division

December 4, 2008

UMMARY

This audit reviewed state agencies’ allocations to the new classifications available in the Health

Classification Study (Nurses). This audit involved 16 new classifications in the nursing field such as

Licensed Practical Nurse, Registered Nurse, Advance Practice Nurse, Nurse Manager, and Health

Facilities Surveyor. There were 777 total allocations for this study that are scheduled to become

effective in the fall 2009.

We reviewed a sample of 259 positions in five agencies:

Department of Human Services, Department

of Corrections, Oregon Youth Authority, Department of Education, and Board of Nursing. We also

reviewed the Fair Labor Standards Act (FLSA) and service type designations for each position.

We found all 259 positions were allocated to the appropriate classification and were assigned to the

correct type of state service. Seventy-one percent of the positions were designated appropriately under

the FLSA.

ACKGROUND

Beginning in the summer of 2007, the Department of Human Services, Department of Corrections,

Oregon Youth Authority, Department of Education, and Board of Nursing began discussions with the

Department of Administrative Services Classification and Compensation staff to review classification

specifications for health care (specifically direct care) positions. The Human Resource Services

Division, Classification and Compensation Section, served as a resource and monitored the progress of

this group of classifications recommending and modifying descriptions as needed.

Revised classification specifications were developed and reviewed by the five agencies’ human

resource management staff. Once the classification specifications were final, the five agencies

allocated positions to the new class specifications.

EFERENCES

Under HRSD State Policy 30.000.01, Position Management, state agency appointing authorities are

responsible for ensuring that each position is allocated to the most appropriate classification within the

state classification plan. The Policy also states that appointing authorities are responsible for

determining the accurate statutory assignment or representation for each position. HRSD State Policy

20.005.20 – Fair Labor Standards Act, requires state agency appointing authorities to determine the

status (exempt or nonexempt for overtime) of each employee using the Department of Labor and

Bureau of Labor and Industries guidelines. ORS 240.195, 240.200, 240.205, 240.210, 240.212, and

243.650 define the categories to which state positions are assigned.

ORS 240.215 outlines the responsibilities of the Human Resource Services Division and state agencies

relative to maintaining and using a statewide position classification plan. This statute also provides

authority for the HR Audit Program to perform post-audit reviews of agencies’ allocations to

classifications.

Classification Audit Report – Health Study

UDIT

COPE

under the Fair Labor Standards Act (FLSA), and

) assigned to the appropriate type of state service.

In July 2008, we began reviewing a sample of the state agencies’ allocations of positions to new

classifications in the Health Classification Study (Nurses). We reviewed a sample of 259 positions fro

the five agencies involved in the study. We determined if each position was 1) allocated to the most

appropriate classification, 2) designated appropriately

UDIT

ETHODOLOGY

PDB). The PPDB was used to

entify the service type and FLSA status for each selected position.

osition allocation decisions to the agencies and HRSD Classification and Compensation Section.

Data used in this audit was obtained from the HRSD Classification and Compensation Section’s

database and from the statewide Position and Personnel DataBase (P

A sample of 259 positions was selected from the 777 allocated positions. Additional criteria used to

select sampled positions included at least one combination “from/to” for each classification and at least

10% of each agency’s allocations. We informed the agencies of the review and requested any missing

documentation.

We then reviewed the documentation and issued preliminary findings. The agencie

responded with any additional information. We evaluated the additional information and made final

determinations on the classification allocations, FLSA designations, and service type. We sent final

UMMARY

INDINGS

Our review of the 259 positions resulted in the following findings:

ifty-nine of the audited positions (100%) were allocated to the most appropriate

ndred eighty-three of the audited positions (71%) were designated appropriately under the

ifty-nine of the audited positions (100%) were designated to the appropriate type of

November 2008 we sent individual reports of the final findings to the agencies in the study.

•

Two hundred f

classification.

•

One hu

FLSA.

•

Two hundred f

state service.

This audit was conducted by staff of the HR Audit Program of the Human

Resource Services Division (HRSD) in the Department of Administrative

cordance with the requirements of O

Services (DAS) in ac

RS 240.311 (1) and

HRSD Statewide Policy 10.025.01.

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