Ouvrir le menu
Publier un document
Alternate Text
clear
fr
Ouvrir le menu
Audit Minutes 2009-10-05
4 pages
English

Audit Minutes 2009-10-05

-

Le téléchargement nécessite un accès à la bibliothèque YouScribe
Tout savoir sur nos offres
4 pages
English
Le téléchargement nécessite un accès à la bibliothèque YouScribe
Tout savoir sur nos offres

Description

CORPORATION OF DONCASTER COLLEGE AUDIT COMMITTEE Minutes of the meeting held in the Boardroom at the Hub on Monday, 5 October 2009 at 5.30 p.m. COMMITTEE Karen Finlayson (Chair) MEMBERS Ken Hays PRESENT: Gillian Knight ALSO IN John Taylor, Interim Principal ATTENDANCE: Ann Treacy, Chief Accountant Gillian Machin, Clerk to the Corporation Will Simpson and Ian Falconer, Grant Thornton (Internal Audit) Min. ACTION DATE No. by whom by when 1. DECLARATION OF INTERESTS IN ANY OF THE ITEMS ON THE AGENDA The Chair reminded those present to declare at the start of the meeting interests held in any matter to be discussed. No interests were declared. 2. APOLOGIES FOR ABSENCE Apologies for absence were received from John Toon and Alistair Clerk 5 Oct Hunt and the meeting was confirmed to be quorate with three members present 3. MINUTES AGREED following a typographical amendment at Minute 56 the Minutes of the meeting held on 1 July 2009 be confirmed as a correct record and signed by the Chair. Chair 5 Oct 4. ACTIONS OUTSTANDING AND MATTERS ARISING There was one action outstanding and one matter arising from the Minutes of the last meeting, as follows: Planning Day (Minute No. 57 refers) This item would be addressed once the new Clerk was in post. Clerk Dec 09 Additionally it was noted that the Finance Committee had recently undertaken a reflective self-assessment ...

Informations

Publié par
Nombre de lectures 40
Langue English

Extrait

Audit Minutes 2009-10-05.doc
Page 1 of 4
COMMITTEE
MEMBERS
PRESENT:
Karen Finlayson (Chair)
Ken Hays
Gillian Knight
ALSO IN
ATTENDANCE:
John Taylor, Interim Principal
Ann Treacy, Chief Accountant
Gillian Machin, Clerk to the Corporation
Will Simpson and Ian Falconer, Grant Thornton (Internal Audit)
Min.
No.
ACTION
by w hom
DATE
by w hen
1.
DECLARATION OF INTERESTS IN ANY OF THE ITEMS ON THE
AGENDA
The Chair reminded those present to declare at the start of the
meeting interests held in any matter to be discussed.
No interests were declared.
2.
APOLOGIES FOR ABSENCE
Apologies for absence were received from John Toon and Alistair
Hunt and the meeting was confirmed to be quorate with three
members present
Clerk
5 Oct
3.
MINUTES
AGREED
following a typographical amendment at Minute 56 the
Minutes of the meeting held on 1 July 2009 be confirmed
as a correct record and signed by the Chair.
Chair
5 Oct
4.
ACTIONS OUTSTANDING AND MATTERS ARISING
There was one action outstanding and one matter arising from the
Minutes of the last meeting, as follows:
Planning Day (Minute No. 57 refers)
This item would be addressed once the new Clerk was in post.
Additionally it was noted that the Finance Committee had recently
undertaken a reflective self-assessment exercise the outcome of
which should be shared with the wider Board.
Clerk
Dec 09
CORPORATION OF DONCASTER COLLEGE
AUDIT COMMITTEE
Minutes of the meeting held in the Boardroom at the Hub on
Monday, 5 October 2009 at 5.30 p.m.
Audit Minutes 2009-10-05.doc
Page 2 of 4
Min.
No.
ACTION
by w hom
DATE
by w hen
Risk Management (Minute 57 refers)
It was noted that the Project Plan would address the identification,
monitoring and implementation of remedial actions in terms of risk
management, reporting through the Managed Recovery Committee.
The Statement of Internal Control, prepared by the Clerk, would
indicate the reflective and positive stance being taken, leading to
sustained improvement.
5.
CHAIR’S COMMUNICATIONS
There were no items of communication from the Chair.
AUDIT REPORTS
6.
INTERNAL AUDIT REPORTS:
The Committee received the following report from Grant Thornton:
Internal Audit 2008-9 Follow-up Arrangements
Undertaken as part of the annual internal audit plan for 2008-09 a
review of the adequacy and effectiveness of arrangements in place to
implement recommendations made to address weaknesses was
presented.
This reported notable and significant progress in
implementing 103 recommendations; with two-thirds of the actions
listed already being realised, and a good level of transparency shown
on the issues still to be tackled.
This provided assurance to the
Committee that Management were tackling issues and making
progress.
Appreciation of the work and commitment shown by Ann
Treacy and her team in this regard was voiced.
The Annual Report for 2008/09 would be on the Agenda for the next
meeting and would give a qualified opinion.
However it would also
indicate strong movement in a positive direction.
Systems, suitably
designed but not operated efficiently in the past, were now more
tightly controlled and monitored.
Governor pro-active response to
difficulties identified had worked to reinforce the progress made.
AGREED
Grant Thornton Internal Audit 2008-9 Follow-up
Arrangements to the Audit Committee dated 18
September 2009
be received and noted.
OTHER ITEMS OF BUSINESS
7.
CONTRACT BETWEEN DONCASTER COLLEGE & GRANT
THORNTON UK LLP 2009/10
Committee considered the terms of engagement to which Grant
Thornton UK LLP would work in supplying services to Doncaster
College for the academic year 2009/10.
A slight change in wording to
cover the change-over from the LSC to the Local Authority in terms of
funding arrangements had been included in the document that was
Audit Minutes 2009-10-05.doc
Page 3 of 4
Min.
No.
ACTION
by w hom
DATE
by w hen
recommended for acceptance.
In discussion it was confirmed that scoping of individual items of work
remained flexible and changes would be agreed through Committee.
No additional charges would be made without prior consultation,
except where a separate (contracted) issue outwith the agreed
schedule was requested by the College.
The number of days to be
attached to the work remained static at c.75 days (72 days already
being allocated).
AGREED
That the contract between Doncaster College and Grant
Thornton UK LLP be noted and received.
8.
INTERNAL AUDIT PLAN 2009/10
Committee considered areas for review, timings, and related
assurance themes to be addressed during the academic year
2009/10. Committee were asked to authorise proposed reviews for
the remainder of the year, and the balance between high-level
assurance and more detailed improvement support required in each
of the areas.
Members supported the inclusion of the time to be given to Corporate
Governance, believing that a reflective exercise to secure and embed
governor understanding of key risks, through training and key
performance indicator monitoring reports, was essential.
The timing
and scope of the work to be undertaken within the Human Resource
section was considered and it was noted that further discussion with
interest parties would be held.
A serious risk-challenge lay in the
need to provide significant investment for the IT infrastructure.
Whereas little impact had been felt by students to the current
connectivity failures to date, the IT review would be important in
highlighting future action priorities.
AGREED
a.
the internal audit plan be noted and received.
9.
AUDIT RECOMMENDATIONS FOLLOW-UP ACTIONS UPDATE
(standing item)
The Acting Director of Finance outlined the summary position of work
being undertaken to address all Audit recommendations, (both
internal and external to provide an overall picture) detailed
information on which would be presented to the Executive on a
regular basis where individuals responsible for actions would be held
to account.
High risk actions were being addressed and would be
added to future audit work schedules as substantive items.
Assurance was given that items identified in confidential reports were
also being addressed.
Principal
AGREED
a.
the Monitoring of Audit Recommendations paper
be received and noted.
Audit Minutes 2009-10-05.doc
Page 4 of 4
Min.
No.
ACTION
by w hom
DATE
by w hen
ANY OTHER ITEMS OF URGENT BUSINESS
There were no items of any other urgent business.
CONFIDENTIAL ITEMS
10.
AGREED
that:
the following items of business be treated as confidential on the
basis that the information was of a confidential nature as
contained
in
Standing
Order
No.
19b,
being
personal
information relating to an individual.
i.
the Confidential Minutes of the meeting held on 1 July 2009
ii. Confidential Internal Audit Reports from Grant Thornton
•
Control issues arising from an investigation
•
Two discrete internal investigations.
The individual confidential minutes of these items are held in
separate records by the Clerk.
There being no further business, the Chair thanked everyone for their
attendance and participation and closed the meeting.
The meeting ended at 6.55p.m.
G Machin
Clerk to the Corporation
Signed as a correct record on Monday 9 November 2009
…………………………………….. Chair
  • Univers Univers
  • Ebooks Ebooks
  • Livres audio Livres audio
  • Presse Presse
  • Podcasts Podcasts
  • BD BD
  • Documents Documents
Signaler un problème
playstore
appstore
facebook twitter instagram youtube

YouScribe

Le catalogue

Le service

Les conditions

© 2010-2024 YouScribe
Livre audio en ligne - Développement personnel Livre en ligne Tout le catalogue Tous les Intérêts