RFP Audit Services 12.2009
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PARADISE TOWNSHIP REQUEST FOR PROPOSAL AUDIT SERVICES Section A – General Information Paradise Township is requesting proposals to audit its financial statements for the fiscal year ending March 31, 2010 with the option of auditing its statements for each of the three subsequent years at the discretion of the Township Board. The examination of the financial records, accounts and procedures of all local units of government shall be made in accordance with generally accepted auditing standards as adopted by the American Institute of Certified Public Accountants in its Statements on Auditing Standards, the U.S. General Accounting Office’s (GAO) Government Auditing Standards , the U.S. Office of Management and Budget (OMB) Circular 133 and the State of Michigan Department of Treasury’s Statements of Position and Uniform Reporting Format. The audit must comply with the Michigan Department of Treasury’s Bulletin for Audits of Local Units of Government. In addition, it will include any other tests of the accounting records and such other auditing procedures the proposer considers necessary in the circumstances. Section B – Information about the Request 1) Five copies of the proposal should be provided in a sealed envelope clearly marked “Proposals for Audit Services – Paradise Township” and will be accepted at: Paradise Township 2300 E. M-113 Kingsley, MI 49649 2) Proposals will be accepted through 5 p.m. on January 29, 2010. Submitted ...
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PARADISE TOWNSHIP
REQUEST FOR PROPOSAL
AUDIT SERVICES
Section A – General Information
Paradise Township is requesting proposals to audit its financial statements for the fiscal year ending March
31, 2010 with the option of auditing its statements for each of the three subsequent years at the discretion of
the Township Board.
The examination of the financial records, accounts and procedures of all local units of government shall be
made in accordance with generally accepted auditing standards as adopted by the American Institute of
Certified Public Accountants in its Statements on Auditing Standards, the U.S. General Accounting
Office’s (GAO) Government Auditing Standards , the U.S. Office of Management and Budget (OMB)
Circular 133 and the State of Michigan Department of Treasury’s Statements of Position and Uniform
Reporting Format.
The audit must comply with the Michigan Department of Treasury’s
Bulletin for Audits
of Local Units of Government.
In addition, it will include any other tests of the accounting records and
such other auditing procedures the proposer considers necessary in the circumstances.
Section B – Information about the Request
1)
Five copies of the proposal should be provided in a sealed envelope clearly marked “Proposals for
Audit Services – Paradise Township” and will be accepted at:
Paradise Township
2300 E. M-113
Kingsley, MI 49649
2)
Proposals will be accepted through 5 p.m. on January 29, 2010.
Submitted proposals will not be
opened until after the deadline.
3)
Questions about the Township or this proposal should be directed to:
Bill King, Paradise Township Treasurer
(231) 263-5251
4)
The Township Board reserves the right to reject any and all proposals submitted.
The Township Board
will make the final selection of the auditor based on evaluation of all responses, qualifications, audit
approach, thoroughness and pricing.
It is anticipated a selection will be made and the proposers
notified by February 15, 2010.
Respondents will be notified of any change made to this schedule.
Section C – Description of the Entity to be Audited
Paradise Township is located in Grand Traverse County.
Its population is approximately 4,191 and is
governed by a five-member Board.
Each applicant will receive Paradise Township’s 2009 Financial Statements and management letters for
2006 through 2009 financial statements.
In addition, each applicant has an opportunity to meet with
representatives from the Board including the Supervisor, Clerk and Treasurer.
Budget records, general
ledger reports, payroll files, revenues and receipts are maintained in the Clerk and Treasurer’s offices.
Any
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records needed during the bidding process will be made available through the RFP contact person outlined
in Section B.
Section D – Mandatory Qualifications of the Proposer
1)
The proposer is properly licensed for public practice as a certified public accountant.
2)
The proposer meets the independence requirements of the Governmental Auditing Standards published
by the U.S. General Accounting Office.
3)
The proposer furnishes a list of audit clients.
Section E – Assistance Available to the Proposer
The Township Clerk and/or Treasurer will provide the auditor with trial balances and supporting
information for the start of the field work.
The Township staff will assist and provide the auditors with
detailed accounts from the Township computer system and retrieve and refile invoices or other
documentation selected for examination.
The Township will make every effort to make available all
personnel when necessary to assist in performance of the examination.
The audit staff will be provided with reasonable work space and access to telephones, photocopy, internet
and fax machines.
Section F – Nature of Services Rendered
The services will include an audit of the 2010 financial statements as well as compliance with pertinent
statutory and internal control regulations. Internal control systems will be documented and examined to
identify any weaknesses.
Any areas of identified risks by the auditor or Board members will be sufficiently
examined to determine if proper policies and procedures have been followed or should be implemented.
The level of audit necessary is that which at the conclusion of the audit, Board members and audit staff are
satisfied that the Township’s financial statements are free of material misstatements and control policies are
in place or recommended that deliver efficient and lawful procedures for the Township.
Section G – RFP Response
1)
Profile of Auditor
a)
Independent Auditor:
The firm should provide an affirmative statement that it is independent of
Paradise Township as defined by generally accepted auditing standards.
b)
Audit Firm:
i)
The proposal should state the size of the firm, the size of the firm’s governmental audit
staff, the location of the office from which the work on this engagement is to be performed.
ii)
A description of the range of services performed by the firm including but not limited to
this RFP, such as additional accounting and management services.
iii)
Any additional firm information that would be helpful in the selection process.
c)
Resources dedicated to this contract:
i)
The proposer should identify the principal supervisory and management staff who would be
assigned to the engagement.
These staff members should be identified as to whether each
person is a certified public accountant in Michigan, their level of governmental auditing
experience and any relevant professional experience or continuing professional education.
2)
Reports and Completion of the Audit
a)
A report on the audit of the financial statements of Paradise Township for the year ended March
31, 2010.
b)
Report on the internal accounting and administrative controls employed by the Township
including any necessary recommendations.
c)
Management Letter summarizing audit findings and recommendations.
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d)
Prior to finalization of the audit report, an exit conference will be held jointly with the
Supervisor, Clerk and Treasurer to review drafts of the management letter and financial
statements.
This exit conference shall take place no later than June 1, 2010.
e)
Upon completion of the audit report, a verbal presentation to the Board outlining the highlights,
special notations and recommendations will be made at a scheduled Board meeting.
f)
The successful audit firm will be available throughout the year to consult with Township
personnel regarding matters which may affect accounting and reporting for governmental units.
4) Pricing Information
i)
The proposal should include all pricing information relative to performing the audit
engagement.
The total all-inclusive maximum price to be bid is to contain all direct and
indirect costs including out of pocket expenses.
Section H – Proposer Warranties
The proposer will warrant that it will not delegate or subcontract its responsibilities under agreement
without prior written permission of the Paradise Township Board.
Additionally, the proposer will warrant that all information provided by it in connection with this proposal
is true and accurate to the best of its knowledge.
In the event that final audit reports prepared by the successful bidder are not acceptable to the State
Treasurer, the successful bidder shall, at its own expense, take the necessary steps to prepare and resubmit
final audit reports which are acceptable to the State Treasurer.
Section I – Contractual Arrangements
Invoices for services will be paid within 30 days from receipt.
The total amount invoiced is not to exceed
the bid amount unless the Paradise Township Board has approved other arrangements.
The Township
Board reserves the right to terminate the contract for audit at any time.
Services rendered up to that point
will be paid and the remaining contract will be nullified.
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