CSB Audit Guidance

Baheh - Nauri Ahmed

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COMMUNITY SERVICES BOARDS’ ANNUAL INFORMATION REPORT (FOR FYE 6/30/04) ISSUE DATE: SEPTEMBER 1, 2005 JAMES S. REINHARD, M.D. COMMISSIONER Published by the Virginia Department of Mental Health, Mental Retardation and Substance Abuse Services Division of Finance and Administration Office of Budget and Financial Reporting (804) 786-5025 Website: www.dmhmrsas.virginia.gov E-mail: obfr@co.dmhmrsas.virginia.gov 1 CSB ANNUAL INFORMATION REPORT CONCERNING THIS REPORT For Information This report is provided for “INFORMATIONAL PURPOSES ONLY”. We appreciate any comments and suggestions that will improve the report. Please complete the “COMMENTS AND SUGGESTIONS” page 59 and submit to us. This report is available on our website at www.dmhmrsas.virginia.gov under the Office of Budget and Financial Reporting Publications. Our goal is to update and have the next report ready for publication by April 1, 2006. Please contact us if you have any questions or comments. Contact information is shown below. The Financial Reporting Management Team is shown on Page 4 of this report. Contact Information Telephone: (804) 786-5025 Fax: (804) 692-0076 E-mail to: obfr@co.dmhmrsas.virginia.gov ISSUED ...

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Publié par	Baheh
Nombre de lectures	57
Langue	English

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COMMUNITY SERVICES BOARDS’ ANNUAL INFORMATION REPORT (FOR FYE 6/30/04) ISSUE DATE: SEPTEMBER 1, 2005

JAMES S. REINHARD, M.D. COMMISSIONER Published by the Virginia Department of Mental Health, Mental Retardation and Substance Abuse Services Division of Finance and Administration Office of Budget and Financial Reporting (804) 786-5025 Website: www.dmhmrsas.virginia.gov E-mail: obfr@co.dmhmrsas.virginia.gov

BSCATRMFOINL UANN A 1 500 TR SIOI NEROPTEMBER 2SUED SEP

Contact InformationTelephone: (804) 786-5025 Fax: (804) 692-0076 E-mail to: obfr@co.dmhmrsas.virginia.gov

This report is available on our website at www.dmhmrsas.virginia.gov under the Office of Budget and Financial Reporting Publications. Our goal is to update and have the next report ready for publication by April 1, 2006. Please contact us if you have any questions or comments. Contact information is shown below. TheFinancial Reporting Management Teamis shown on Page 4 of this report.

CONCERNING THIS REPORT For Information This report is provided for“INFORMATIONAL PURPOSES ONLY. We appreciate any comments and suggestions that will improve the report. Please complete the“COMMENTS AND SUGGESTIONSpage 59 and submit to us.

BSCUNNA IALORNFTIMA RON 2 5002 REBMETPESD UESS I T OREP

PREFACE PrefaceThis report was compiled by the Office of Budget and Financial Reporting (OBFR) and reflects information it has on file for CSBs at June 30, 2005. For the most part, information in this report is based on CSB audits for fiscal year ending June 30, 2004. These audits have been reviewed and the findings have been summarized by the OBFR. We anticipate that additional information will be added to this report in the future based on feedback from the CSBs and other users. The following information including“WHAT’S NEWis included in this report. TABLE OF CONTENTS GENERAL INFORMATION Preface and Table of Contents, 2 What’s New, 3 General Information for OBFR, 4 E-mail Addresses for CSB Fiscal Officers, 5 Classification of CSBs by Code, 6 CSBs by Budget Size and Population, 7Classification of Definitions, 8 AUDIT REPORT SUMMARIES Summary of Audit Opinions and Desk Review Findings, 9-10 Financial Reviews Completed for FYE 2005 and Planned for FYE 2006, 11 Review Findings for FYE 2005, 12-13Financial  FINANCIAL SECTION Overview, 14 Revenue Summary, 15-21 Consolidated Financial Statements, 22-24 Individual CSB Financial Statement Summaries, 25-30 Financial Statement Rankings, 31-33 Interest Income and Deposits, 34 Investments Summary, 35 Federal Grants, 36-44 Child and Adult Food Care Program (USDA), 45 UNIFORM COST REPORT Uniform Cost Report Information for All CSBs, 46-58 COMMENTS AND SUGGESTIONS, 59

WHAT’S NEW? Information For the most part, this report presents updated and reformatted information from our report issued July 31, 2004. Newer information is presented as noted below. CSB Interest Income & Deposits FYE June 30, 2004 (p. 34) CSB Investments Summary FYE June 30, 2004 (p. 35) CSB Federal Grants FYE June 30, 2004 (p. 36-44) CSB Child and Adult Care Food Program (p. 45) Comments and Suggestions, (p. 59)

3 2005 PTEMBER ES DEUSSI TROEP RONTIMAORNF IUNLA BNASC

Nauri Ahmed, CGFM, CPA Financial Management Analyst (804) 371-4613 nauri.ahmed@co.dmhmrsas.virginia.gov

CSB ANNUAL INFORMATION REPORT

GENERAL INFORMATION: OFFICE OF BUDGET AND FINANCIAL REPORTING Main Phone: (804) 786-5025 Fax: (804) 692-0076 Website: www.dmhmrsas.virginia.gov Address: 1220 Bank Street, P.O. Box 1797, Richmond, VA 23218-1797 Joy Yeh, CISA, CFE, CPA, Ph.DKen Gunn, CGFM, CFE, CPABrenda Mantlo Assistant Commissioner, Division of Director, Office of Budget and Financial Executive Secretary Finance and Administration Reporting (804) 786-5025 (804) 786-5025 (804) 786-1555enbrltnam.adhmd.oc@ov gonigr..aiasrmiv.s joy.yeh@co.dmhmrsas.virginia.gov ken.gunn@co.dmhmrsas.virginia.gov Garland A. Adkins, Jr., CFE, CPA Financial Management Analyst MHioguhlnat nRdos gers (804) 786-4511 N River Valley garland.adkins@co.dmhmrsas.virginia.gov wemdno t ieP Planning District 1 BHS Rappahannock Area Southside Northwestern Prince William County Rappahannock-Rapidan Region Ten Rockbridge Area Valley Henrico Area Middle Peninsula-Northern Neck Norfolk Portsmouth DBHS Richmond BHA Virginia Beach DHS Western Tidewater On the Website for DMHMRSAS: Professional Reference Materials: U.S. Government Printing Office: 1. Year 2006 Performance ContractOMB Circulars:og.o vseccpg.sw.aww Exposure Draft www.whitehouse.gov/wh/eop.ombCommerce Clearing House: 2. Financial Management StandardsAICPA:www.cch.com Guide for CSBs 3. Model RFPs: Audit and Banking Ser- www.aicpa.orgPractitioners Publishing Company: vicesFo Rer ch: searwp.wwnicp.cfo om 4. Model Contracts Audit and Banking Services ort Awuwdwi.taograocfg fPmu.bolrigc :stnoucc ArcHaohuarrtb rBarcaec.e Publishing: www. com 5. DMHMRSAS Annual Financial Rep 6. APA Form 110 www.apa.virginia.gov OBFR TasksOffice of Budget and Financial Reporting perform these tasks: desk reviewsThe of CSB audit reports, financial reviews of CSBs, monthly and annual DMHMRSAS financial reporting, FMS user documentation, publication of Financial Management Standards Guide, publication of annual reports, special projects, and studies.

Jerry Spivey, CGFM, CFE Financial Management Analyst (804) 371-0122 gerald.spivey@co.dmhmrsas.virginia.gov

ISSUED SEPTEMBER 2005

CSB ANNUAL INFORMATION REPORT CSB FISCAL OFFICERS E-MAIL ADDRESSES CSB Name Fiscal Director Name E-mail Address Alexandria Jane Hassell Jane.hassell@ci.alexandria.va.us Alleghany Highlands Patty Flanagan pflanaganahcs@aol.com Arlington County Jim Fleming jfleming@co.arlington.va.us Blue Ridge Marlene Bryant mbryant@brbh.org Central VA - Fiscal Admin. Wayne Trent Wayne.trent@cvcsb.org Central VA - Acctg. Mgr. Tim Campbell timothyccampbell@aol.com Chesapeake Lisa Vanlandingham lvanlandingham@chesapeakecsb.net Chesterfield Gary Southard southardg@co.chesterfield.va.us Colonial Keith German kgerman@colonialcsb.org Crossroads Connie Delong cdelong@crossroadscsb.org Cumberland Mountain Robert Adams radams@cmcsb.org Danville-Pittsylvania Mary Beth Clement mclement@dpcs.org Dickenson County Harold Scott reimburse@naxs.com District 19 Ed Dalton gdalton@d19csb.com Eastern Shore Mark Freeze mfreeze@escsb.org Fairfax-Falls Church Ginny McKernan ginny.mckernan@co.fairfax.va.us Goochland-Powhatan Sandra Griffin sgriffin@co.goochland.va.us Hampton-Newport News Chuck Young chucky@hnncsb.org Hanover Ron Lucas rlucas@co.hanover.va.us Harrisonburg-Rockingham Lacy Whitmore lwhitm@hrcsb.org Henrico Lynn Goodale goo22@co.henrico.va.us Highlands Kathy Simpson ksimpson@highlandscsb.org Loudoun Beth Shockley eshockle@co.loudoun.va.us Middle Peninsula NN Yvonne Wingrove ywingrove@mpnn.state.va.us Mount Rogers Patty Musser pattym@mrcsb.state.va.us New River Valley - Fiscal Dir. Deborah Whitten-Williams Dwhitten-williams@nrvcs.state.va.us New River Valley - Acctg. Mgr Beale Rodgers brodgers@nrvcs.state.va.us Norfolk Suzanne Williams suzanne.williams@norfolk.gov Northwestern David Toth dtoth@nwcsb.com Piedmont Caroline Pilson cpilson@piedmontcsb.org Planning District 1 Donna Stanley dstanley@pd1bhs.org Portsmouth Jacqueline Scales yelityj@ci.portsmouth.va.us Prince William County Ken Hopkins khopkins@pwcgov.org Rappahannock Area Bob Nuzum bnuzum@racsb.state.va.us Rappahannock Rapidan Anna McFalls amcfalls@rrcsb.org Region 10 Caruso Brown carusob@regionten.org Richmond BHA Michael Joseph josephm@rhba.org Rockbridge Mary Decourcy mdecourcy@racsb.org Southside Jack Thomasson jthomasson@sscsb.org Valley Carolyn Dull cdull@vscsb.org Virginia Beach Jerry Brickeen jbrickee@vbgov.com Western Tidewater Buddy Mountjoy bmountjoy@wtcsb.org ISSUED SEPTEMBER 2005 5

CSB ANNUAL INFORMATION REPORT CLASSIFICATION OF CSBs BY CODE The following classification of CSBs has evolved from Chapter 10, Title 37.1 of theCode of Virginia. The source of this information is the DMHMRSAS Office of Community Contracting. Name of CSB Type Name of CSB Type 1. Alexandria1 Policy 22. Loudoun County Admin.1 Policy Admin 2. Alleghany Highlands Operating 23. Middle Peninsula-Northern Operating 3. Arlington County1 Admin. Policy Neck 4. Blue Ridge Operating 24. Mount Rogers Operating 5. Central Virginia Operating 25. New River Valley Operating 6. Chesapeake1 Admin. Policy Operating 26. Norfolk 7. Chesterfield County1 Operating Northwestern 27. Policy Admin. 8. Colonial Operating 28. Piedmont Operating 9. Crossroads Operating 29. Planning District I Operating 10. Cumberland Mountain Operating 30. Portsmouth1 Dept. LG2 11. Danville-Pittsylvania Operating 31. Prince William County1Admin. Policy 12. Dickenson County Operating 32. Rappahannock Area Operating 13. District 19 Operating 33. Rappahannock-Rapidan Operating 14. Eastern Shore Operating 34. Region Ten Operating 15. Fairfax-Falls Church1 Richmond BHAAdmin. Policy 35.3 16. Goochland-Powhatan Operating 36. Rockbridge Area Operating 17. Hampton-Newport News Operating 37. Southside Operating 18. Hanover County1 38. Valley OperatingAdmin. Policy 19. Harrisonburg-Rockingham Operating 39. Virginia Beach1 Policy Admin. 20. Henrico Area1 40. Western Tidewater Admin. Policy Operating 21. Highlands Operating 1Actual city or county government department (11 CSBs) 2The only local government department with a policy-advisory CSB 3The only behavioral health authority (BHA), established pursuant to Chapter 15 of Title 37.1 of theCode of Virginia; functions like an operating CSB. Number of operating CSBs: 28 Number of local government departments: 1 Number of administrative CSBs: 10 Number of behavioral health authorities: 1 ISSUED SEPTEMBER 2005 6

CSB ANNUAL INFORMATION REPORT

CLASSIFICATION OF CSBs BY BUDGET SIZE AND POPULATION COMBINED COMMUNITY SERVICES BOARDS (CSBs) CLASSIFICATION (40) Budget Size and Operating CSBs (28); Administrative Policy CSBs (10); Population Density Government Departments LocalBehavioral Health Authority (1) with Policy-Advisory CSBs* (1) Large Budget Chesterfield, Fairfax-Falls Church,Blue Ridge, Hampton-Newport News, Richmond BHA Alexandria, $19 million + Henrico Area, Virginia Beach Urban CSBs(8) 150+ people/sq. mi. Large Budget $19 million + Central Virginia, Region Ten Rural CSB(2) <150 people/sq. mi. Medium BudgetColonial, Norfolk, Rappahannock Area Arlington, Chesapeake, Loudoun County, Prince $9 - $19 million William County Urban CSBs(7) 150+ people/sq. mi. Medium BudgetCrossroads, Cumberland Mountain, Danville-$9 - $19 million Pittsylvania, District 19, Middle Peninsula-Northern Rural CSBs(12) Neck, Mount Rogers, New River Valley, Northwestern, <150 people/sq. mi. PTiieddewmaotnetr, Rappahannock-Rapidan, Valley, Western Small Budget <$9 million Urban CSB(2) 150+ people/sq. mi. Small BudgetAlleghany Highlands, Dickenson County, Eastern <$9 million Shore, Goochland-Powhatan, Harrisonburg-Rural CSBs Highlands, Planning District I, Rock-(9) Rockingham, <150 people/sq. mi. bridge Area, Southside Notes: •Budget Size is based on FY 2004 fourth quarter performance contract reports (total revenues). •Population Estimates, Weldon Cooper Center atPopulation Density is based on the 2003 Final UVA (official state figures). •Source: Office of Community Contracting

ISSUED SEPTEMBER 2005

Hanover County, Portsmouth DBHS*

CSB ANNUAL INFORMATION REPORT

DEFINITIONS Administrative Policy CSBs CSB’s Executive Director is hiredThe CSB does not employ its own staff. The by local government with the Board’s participation. Services are provided by city or county employees or through contracts with other providers. Powers and duties are enumerated in Section 37.197B of theCode of Virginia. Operating CSBsThe CSB employs its own staff and provides services directly or through con-tracts with other providers. It is not a city or county Government department. Powers and duties are enumerated in Section 37.197A of theCode of Virginia. Policy Advisory CSBThe CSB has no operational powers or duties; it is an advisory board to a local government department that provides services directly or through contracts with other providers. Duties of the policy-advisory CSB are enumerated in Section 37.197C of theCode of Virginia. Powers and duties of the local department are enumerated in Section 37.197A of theCode of Virginia Behavioral Health Authority (BHA)BHA is the local agency, established by a city or county under Section 37.1-242 et seq. of theCode of Virginia, that plans, provides (directly or through contracts), and evaluates mental health, mental retardation, and substance abuse service in the locality it serves.

ISSUED SEPTEMBER 2005

CSB ANNUAL INFORMATION REPORT SUMMARY OF AUDIT OPINIONS AND DESK REVIEW FINDINGS Introductionof audit opinions rendered for the lastThis section illustrates graphically the types five fiscal years ending (2000 to 2004) for CSBs and CSB Contract Agencies. The results of our reviews of audits for CSBs and Contract Agencies for fiscal year ending June 30, 2004 are also illustrated. Audit OpinionsThe following table summarizes our reviews of CSB and Contract Agency audit opinions for fiscal year ending June 30, 2004. Type of CSBs Receiving CSBs Audited with Contract Audit Opinion Audits* Local Govt.* Agencies* Unqualified 100% (29) 100% (11) 100% (13) Qualified 0% 0% 0% Finding: FYE 04 Audit ReportThe table below presents findings per DMHMRSAS review of audit reports for CSBs and CSB Contract Agencies for fiscal year ending June 30, 2004. Number of Findings Govt. Description of Findings CSB CAFR* CAognetnraccyt Auditor’s opinion: incorrect language 1 Audit report submitted late 3 1 9 Audit report not submitted electronically 2 1 Category 3 risk findings 2 Deficit (operating) 1 MD&A issues 3 Management letter issues 1 Note disclosure issues 7 Optional information issues 6 Presentation issues (including math errors) 2 Schedule of Federal Awards not submitted 1 Schedule of Ins. not submitted in recommended format 3 Audit reports submitted on-time 26 10 4 Totals 58 11 14 *Eleven (11) CSBs did not obtain separate audits. They were included as part of the local jurisdiction’s CAFR. Note: Thirty-eight (38) CSBs and twelve (12) contract agencies submitted their audit reports elec-tronically in PDF format to the Office of Budget and Financial Reporting.WE ENCOURAGE ALL CSBs TO SUBMIT THEIR AUDIT REPORTS ELECTRONICALLY IN PDF FORMAT TO US AT: obfr@co.dmhmrsas.virginia.gov ISSUED SEPTEMBER 2005 9

FYE 2000 FYE 2004 SUMMARY OF AUDIT OPINIONS OPERATING CSBs: Type of Audit Opinion FYE 2000* FYE 2001* FYE 2002* FYE 2003* FYE 2004* Unqualified28 29 29 29 29 Qualified0 0 0 0 1 CSB CONTRACT AGENCIES: Type of Audit Opinion FYE 2000 FYE 2001 FYE 2002 FYE 2003 FYE 2004 Unqualified19 17 17 17 13 Qualified0 0 0 0 0 *Does not include: Administrative Policy CSBs (10) and Local Govt. Departments (1).