Audit Report2006 1

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REPORT OF GAR CONSULTING LTD TO GEORGIAN ASSOCIATION FOR PSYCHOSOCIAL AID “NDOBA” Independent auditor’s report and special purpose financial statements of Project No:445/8006 D TABLE OF CONTENTS _____________________________________________________________________________ INDEPENDENT AUDITOR’S REPORT ................................................................................................................. 3 FINANCIAL REPORT........................................................................................................................................ 4 EXPLANATIONS TO FINANCIAL STATEMENTS .................................................................................... 11 - 2 - These financial statements have been approved by management and signed on its behalf: ___________________________, Project Director GAR CONSULTING LTD 6, Jano Bagrationi St. Tbilisi, 0160, Georgia Tel./Fax: (995 32) 38 35 01, 38 30 13 INDEPENDENT AUDITOR’S REPORT _____________________________________________________________________________ To the management of Georgian Association for Psychosocial Aid “NDOBA” We have audited the accompanying special-purpose financial statements of project No. 445/8006D implemented by the Georgian ...

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Publié par	Phuem
Nombre de lectures	23
Langue	English

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REPORT OFGAR CONSULTING LTD TOGEORGIAN ASSOCIATION FOR PSYCHOSOCIAL AID “NDOBA” Independent auditor’s report and special purpose financial statements of Project No:445/8006 D

TABLE OF CONTENTS _____________________________________________________________________________ INDEPENDENT AUDITOR’S REPORT.................................................................................................................3 FINANCIAL REPORT........................................................................................................................................4 EXPLANATIONS TO FINANCIAL STATEMENTS....................................................................................11

- 2 -These financial statements have been approved by management and signed on its behalf:

___________________________, Project Director

GAR CONSULTING LTD 6, Jano Bagrationi St. Tbilisi, 0160, Georgia Tel./Fax: (995 32) 38 35 01, 38 30 13 INDEPENDENT AUDITOR’S REPORT _____________________________________________________________________________ To the management of Georgian Association for Psychosocial Aid “NDOBA” We have audited the accompanying special-purpose financial statements of project No. 445/8006D implemented by the Georgian Association for Psychosocial Aid “NDOBA” for the period from 1 January 2006 to 31 December 2006. These special-purpose financial statements are the responsibility of the management of Ndoba. Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with the International Standards on Auditing. Those standards require that we plan and perform our audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by the management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. In our opinion, the special-purpose financial statements referred to in the first paragraph above present fairly, in all material respects, the financial position of the Grant No. 445/8006D for the period from 1 January 2006 to 31 December 2006, and its revenues and expenditures in accordance with the Project Agreement. 24 April, 2008 Tbilisi, Georgia

- 3 -These financial statements have been approved by management and signed on its behalf: ___________________________, Project Director

Georgian Association for Psychosocial Aid Ndoba Financial Report Overview of Project expenditures Project No: 445/8006D (Psychosocial Aid System Development in Georgia) Organization: NDOBA Georgian Association for Psychosocial Aid Country: Georgia Period: January 1, 2006 - December 31, 2006 Expenditures/incomes Reminder Description in reporting period Annual Budget Annual Budget ExpendituresSalary (inc.taxes) 147 059,14 147 059,14 0,00 Building 26 177,09 22 460,00 -3 717,09 Office space 18 684,00 15 120,00 -3 564,00 Small repairments 4 553,09 4 400,00 -153,09 Garage 1 440,00 1 440,00 0,00 Conference hall 1 500,00 1 500,00 0,00 Equipment /Car 27 899,55 25 920,00 -1 979,55 Furniture 2 504,55 4 020,00 1 515,45 Office technique 7 395,00 3 900,00 -3 495,00 Car 18 000,00 18 000,00 0,00 Materials /Fuel 17 758,30 16 878,60 -879,70 Stationary 1 656,00 1 656,00 0,00 Household 1 000,00 648,00 -352,00 Fuel 7 042,80 5 790,60 -1 252,20 Training materials 2 484,00 2 484,00 0,00 Meals for participants 5 575,50 6 300,00 724,50 Service 17 620,14 17 620,14 0,00 Communication 7 929,51 7 693,38 -236,13 Internet 2 220,00 2 520,00 300,00 Communal 7 470,63 7 406,76 -63,87 Publishing 0,00 0,00 0,00 Travel expenses 4 707,33 4 707,33 0,00 Accomodation 3 292,00 3 292,00 0,00 Per diems 1 415,33 1 415,33 0,00 Other 14 013,59 14 013,59 0,00 Promotional expences 2 208,33 2 533,33 325,00 Car technical maintenance 1 000,00 960,00 -40,00 Office technical maintenance 1 435,00 1 150,00 -285,00 Bank service 2 766,67 2 766,67 0,00 Unexpected costs 6 603,59 6 603,59 0,00 Audit 0,00 3 960,00 3 960,00 Organizational development expenses 6 574,50 4 000,00 -2 574,50 Capacity building Seminars 22 085,64 22 085,64 0,00 Rehabilitation service costs 14 046,51 14 046,51 0,00 Volunteer support costs 5 276,32 5 276,32 0,00 TOTAL EXPENDITURES 303 218,11 298 027,27 -5 190,84

Spending 100,00 123,57 103,48 100,00 100,00 62,30 189,62 100,00 100,00 154,32 121,62 100,00 88,50 103,07 88,10 100,86 100,00 100,00 100,00 87,17 104,17

124,78 100,00 100,00 0,00

164,36

100,00

100,00 100,00

- 4 -These financial statements have been approved by management and signed on its behalf:

___________________________, Project Director

Georgian Association for Psychosocial Aid Ndoba Incomes Actual expenditures Budget incomes Cordaid260 929,94 290 821,21 ISMO22 085,64 22 085,64 Youth Exchange Agency5 276,32 5 276,32 SUSIF14 046,5114 046,51 Local income879,70 879,70 Total incomes 303 218,11 333 109,38 Note: exchange rate 2,2 GEL=1EUR

Reminder 29 891,27 0,00 0,00 0,00 0,00

89,72 100,00 100,00 100,00 100,00

- 5 -These financial statements have been approved by management and signed on its behalf: ___________________________, Project Director

Georgian Association for Psychosocial Aid Ndoba Balance overview Project No: 445/8006D (Psychosocial Aid System Development in Georgia) Organization: NDOBA Georgian Association for Psychosocial Aid Country: Georgia Period: January 1, 2006 - December 31, 2006 EURO GEL 1. Final balance previous periodCash on hand 265.00 583.00 Cash in bank 34414.45 75711.79 Total 34679.45 76294.79 2. Received from funding organizationsCordaid 129820.00 290821.21 ISMO 10038.93 22085.64 Youth Exchange Agency 2398.33 5276.32 Total 142257.26 318183.17 3. Local/national incomesSUSIF 6384.78 14046.51 Local contribution 399.86 879.70 Total 6784.64 14926.21 4. Total receipts for the period 149041.90 333109.38 5. Total 183721.35 409404.17 6. Expenditures 118 260 Cordaid - Psychosocial aid system development in Georgia604,52 929,94 10 22 ISMO - Capacity building in mobile Youth Work038,93 085,64 2 5 Youth Exchange Agency - Inclusion through Intercultural398,33 276,32 6 14 SUSIF - Child and Adolescent Psychosocial Rehabilitation384,78 046,51 Sarke consulting399,86 879,70 137 303 Total 826,41 218,11 7. Balance at end of period 44 100 In cash 458,18 493,26 In hand 227,27 500,00 44 100 Total 685,45 993,26 Reconciliation(revenues less expences) 45894.93 106186.06 Cash and cash equivalent at the end of the period44685.45 100993.26 Differences in currency exchange5192.80

- 6 -These financial statements have been approved by management and signed on its behalf:

___________________________, Project Director

Georgian Association for Psychosocial Aid Ndoba Overview of transfers of payment received from Cordaid and exchange transaction Project No: 445/8006D (Psychosocial Aid System Development in Georgia) Organization: NDOBA Georgian Association for Psychosocial Aid Country: Georgia Period: January 1, 2006 - December 31, 2006 Tranfers of payment received form Cordaid Date Currency Amount 17.03.2006 Euro 79 895.00 05.12.2006 49 925.00 129820.00 Exchange Transactions Rate of Date Currency Amount Currency Amount Exchange 10.01.2006 Euro 2 770.16 2.15 Gel 5942.00 18.01.2006 Euro 1.39 2.16 Gel 3.00 18.01.2006 Euro 555.56 2.16 Gel 1200.00 30.01.2006 Euro 5 850.35 2.16 Gel 12666.00 06.02.2006 Euro 1 587.38 2.14 Gel 3397.00 08.02.2006 Euro 328.67 2.15 Gel 705.00 27.02.2006 Euro 5 932.55 2.14 Gel 12666.00 07.03.2006 Euro 2 314.09 2.16 Gel 5010.00 27.03.2006 Euro 678.16 2.18 Gel 1475.00 29.03.2006 Euro 9 680.37 2.16 Gel 20958.00 30.03.2006 Euro 7 328.00 2.18 Gel 15938.40 31.03.2006 Euro 3 011.44 2.19 Gel 6580.00 06.04.2006 Euro 1 586.88 2.21 Gel 3 507.00 18.04.2006 Euro 558.18 2.20 Gel 1228.00 20.04.2006 Euro 1 968.02 2.22 Gel 4369.00 27.04.2006 Euro 5 623.77 2.23 Gel 12541.00 03.05.2006 Euro 2 495.29 2.27 Gel 5664.31 30.05.2006 Euro 6 597.37 2.29 Gel 15075.00 13.06.2006 Euro 1 246.05 2.21 Gel 2760.00 22.06.2006 Euro 10 105.41 2.22 Gel 22434.00 06.07.2006 Euro 4 343.95 2.23 Gel 9687.00 21.07.2006 Euro 380.09 2.21 Gel 840.00 28.07.2006 Euro 678.56 2.21 Gel 1503.00

- 7 -These financial statements have been approved by management and signed on its behalf:

___________________________, Project Director

31.07.2006 Euro 8 862.92 2.23 Gel 19720.00 07.08.2006 Euro 1 562.50 2.24 Gel 3500.00 24.08.2006 Euro 4 896.73 2.21 Gel 10821.78 28.09.2006 Euro 5 949.66 2.18 Gel 13000.00 02.10.2006 Euro 3 014.30 2.18 Gel 6556.11 19.10.2006 Euro 4 226.33 2.16 Gel 9150.00 25.10.2006 Euro 1 183.80 2.16 Gel 2557.00 26.10.2006 Euro 914.29 2.17 Gel 1984.00 26.10.2006 Euro 5 977.01 2.18 Gel 13000.00 06.11.2006 Euro 561.93 2.18 Gel 1225.00 07.11.2006 Euro 2 324.20 2.19 Gel 5090.00 24.11.2006 Euro 6 027.03 2.22 Gel 13380.00 27.11.2006 Euro 164.81 2.25 Gel 370.00 05.12.2006 Euro 1 520.88 2.27 Gel 3460.00 22.12.2006 Euro 6 000.00 2.25 Gel 13500.00 26.12.2006 Euro 887.89 2.23 Gel 1980.00 129 695.97 285 442.60 - 8 -These financial statements have been approved by management and signed on its behalf: ___________________________, Project Director

Georgian Association for Psychosocial Aid Ndoba Overview of Project Expenditures paid for by Cordaid Project No: 445/8006D (Psychosocial Aid System Development in Georgia) Organization: NDOBA Georgian Association for Psychosocial Aid Country: Georgia Period: January 1, 2006 - December 31, 2006

Reminder Expenditures/incomes Annual Annual Expenditures in reporting period Budget budget Spending Description147 Salary (inc.taxes) 147 059,14 059,14 0,00100,00 Building 26 177,09 22 460,00 -3 717,09 Office space-3 564,00 123,5718 684,00 15 120,00 Small repairments4 553,09 4 400,00 -153,09 103,48 Garage1 440,00 1 440,00 0,00 100,00 Conference hall1 500,00 0,00 100,001 500,00 Equipment /Car-1 979,5525 920,00 27 899,55 Furniture62,304 020,00 1 515,45 2 504,55 Office technique 7 395,00 3 900,00 -3 495,00 189,62 Car0,00 100,0018 000,00 18 000,00 Materials /Fuel0,0016 878,60 16 878,60 Stationary1 656,00 0,00 100,001 656,00 Household 1 000,00 648,00 -352,00 154,32 Fuel 7 042,80 5 790,60 -1 252,20 121,62 Training materials 2 484,00 2 484,00 0,00 100,00 Meals for participants and trainees4 695,80 74,541 604,20 6 300,00 Service0,0017 620,14 17 620,14 Communication 7 929,51 7 693,38 -236,13 103,07 Internet 2 220,00 2 520,00 300,00 88,10 Communal7 470,63 7 406,76 -63,87 100,86 Publishing0,00 0,00 0,00 100,00 Travel expenses4 707,33 4 707,33 0,00Accomodation3 292,00 0,00 100,003 292,00 Per diems 1 415,33 1 415,33 0,00 100,00 Other14 013,59 14 013,59 0,00Promotional expences325,00 87,172 533,33 2 208,33 Car technical maintenance 1 000,00 960,00 -40,00 104,17 Office technical m aintenance-285,00 124,781 435,00 1 150,00 Bank service 2 766,67 2 766,67 0,00 100,00 Unexpected costs6 603,59 6 603,59 0,00 100,00 Audit0,00 3 960,00 3 960,000,00 Organizational development expenses 6 574,50 4 000,00 -2 574,50164,36 256 Total 260 929,94 618,00 -4 311,94101,68 - 9 -These financial statements have been approved by management and signed on its behalf: ___________________________, Project Director

Georgian Association for Psychosocial Aid Ndoba Overview of investments/disinvestments Project No: 445/8006D (Psychosocial Aid System Development in Georgia) Project No: 445/8006D (Psychosocial Aid System Development in Georgia) Organization: NDOBA Georgian Association for Psychosocial Aid Country: Georgia Period: January 1, 2006 - December 31, 2006 Investments Date Description of Investment Amount 29.03.2006 Vehicle 18 000,00 L 25.04.2006 Computers 4 260,00 L 16.05.2006 Furniture 1 901,00 L 05.06.2006 Furniture 603,55 L 26.06.2006 TV 605,00 L 03.07.2006 Air Conditioners 2 530,00 L TOTAL 27 899,55 L - 10 -These financial statements have been approved by management and signed on its behalf: ___________________________, Project Director

Georgian Association for Psychosocial Aid Ndoba Explanations to financial statements Project No: 445/8006D (Psychosocial Aid System Development in Georgia) Organization: NDOBA Georgian Association for Psychosocial Aid Country: Georgia Period: January 1, 2006 - December 31, 2006 These explanations to financial statements are the integral part of financial statements. Ndoba submitted project proposalPsychosocial Aid System Development in Georgiaon 30/10.2005. Cordaid approved proposal and agreement was signed on 07/03.2006. According to the agreement total budget for three years is considered asEUR455 477.53 (Cordaid contribution –320 230,00 EURthe project: for Psychosocial Aid System Development in Georgiaand32 497.88 EURfor the one time grant for the project “Increasing community and Family Involvement”). The contribution of Cordaid is less then required and NDOBA is looking for funds. For One time grant - “Increasing community and Family Involvement” Ndoba received transfer from Cordaid32 497.88 EUR(for period January 1, 2006 – March 31, 2007). For Project “Psychosocial Aid system Developmentin Georgia” Ndoba received transfer from Cordaid129 820 EUR(for period January 1, 2006 – May 31, 2007). Another transfers for this period were: - 10 038.93EURISMO, for the project “ from Training Program in Mobile Work with Socially Vulnerable Youth in Georgia”; - 2398.93 EURfrom Youth Exchange Agency for theEVS projects; - 6384.78 EUR from Asatiani Scientific Research Institute for the projectRehabilitation Centre for the Children with Severe Mental Disorders. Local contribution – 399.86 EUR from Sarke Consultancy. Notes - Audit – the payment for the audit related to the reporting period will be paid during the next year and will be indicated in the next report. - Overspending of organizational development expenses is connected to CTC tailored consultation in 2005. We could not pay it by the end of 2005 and covered this money only from 2006 budget. - Overspending of budget items – Building and Office technique is caused by increasing costs in the country. These deviations will be balanced during remained project period - next 2 years. - 11 -These financial statements have been approved by management and signed on its behalf: ___________________________, Project Director