Wayne Count DHS-Redford District Audit Report-2004097

TABLE OF CONTENTSINTRODUCTION 1SCOPE 1EXECUTIVE SUMMARY 2DISTRICT OFFICE RESPONSE 2FINDINGS AND RECOMMENDATIONSCIMS / ASSIST SecuritySecurity Officer’s Log Report (PD-180) 2Review of the ASSIST Security Violation Report (VB9-173) 2-3MA-010 Reconciliation (Rewrites) 3MA-010 Reconciliation-Flagged Transactions 3-4CIMS Security Codes 4CIMS/ASSIST Status Codes 4Review of PF-011 Report 5CIMS Security Agreements 5ASSIST Enrollment Profile and Security Agreements 5-6Cash ReceiptsDHS-61 Log 6Safe and Controlled DocumentsControlled Document Reconciliation 6-7State Emergency ReliefES-440 Report Reconciliation 7Procurement CardProcurement Card Reconciliation 7Payroll and TimekeepingPayroll Certification 8Payroll Record and Retention 8INTRODUCTIONThe Office of Internal Audit performed an audit of the Redford District for the periodOctober 1, 2002 through June 17, 2004. The objectives of our audit were to determine ifinternal controls in place at the local office provide reasonable assurance thatdepartmental assets are safeguarded, transactions are properly recorded on a timely basis,and policies and procedures of the Michigan Department of Human Services (DHS) arebeing followed. The Redford District had 78 full time equated positions (FTE’s) at thetime of our review. The Redford District provided assistance to average 14,728recipients per month during FY 2003, with total assistance payments of $21,076,836during ...