Audit of Tony's Tree Service Report

, "'!"I"~ -AUDIT COMMITTEEC ~ ne "A Committee of the City Commission"I ty P.o. Box 3366West Palm Beach, Florida 33402O.-I Tel: 561/659-8099'J Fax: 561/659-8066West Palm CReach"The Capital City of the Palm Beaches"TO: Honorable MayorandMembers of the City CommissionFROM: Commissioner Kimberly Mitchell, Audit Committee ChairpersonDATE: November 19,2004SUBJECT: Transmittal of Internal Audit Report No. 2005-001AUDIT OF TONY'S TREE SERVICE LOT CLEARINGCONTRACTAttached is the report on AUDIT OF TONY'S TREE SERVICE LOT CLEARINGCONTRACT approved by the Audit Committee at its meeting held today.The audit found that documentation prior to the arrival of Todd Hiteshew, CodeCompliance Manager, was insufficient to verify billing accuracy or that servicesperformed were consistent with the City's instructions. The changes he made had asteadying influence on operations and current billing is in accordance with theagreement.The report includes a suggestion that the new contract should specifically define"adequate records" and that this also be included in the Invitation to Bid.Kimberl airperson"An Affirmative Action/Equal Opportunity Employer", ..'" "" .cwo "',"", '" ,,'AUDIT OF TONY'S TREE SERVICE LOT CLEARING CONTRACTTABLE OF CONTENTSPageIntroduction 1Conclusions and Summary of Findings 1Scope and Methodology 2Background and Pertinent Information 3Findings, Recommendations, and Responses 6Finding No.1: Additional detail on the Lot Clearing Work Order ...