Collector Basics Date Entry Tutorial

Washington State Department of Health Office of Community Health Systems Emergency Medical Services and Trauma System Collector Basics Data EntryUsing the Collector System for theWashington State Trauma RegistryDOH 530-098 July 2009The Washington State Trauma Registry uses the Collector system to:• Provide data for injury surveillance, analysis and prevention programs.• Monitor and evaluate the outcome of care of major trauma patients.• Support statewide and regional QA activities.• Assess compliance with state trauma care standards.• Provide information for resource planning, system design and management.• Provide a resource for research and education.DOH 530-098 July 2009COLLECTOR OVERVIEW• Window / Screen Layout• Abstracting Data and Adding Records• Coding and Error Checking• Transferring Records• Email Data submissionDOH 530-098 July 2009Window and Screen LayoutMAIN MENU BARDATA Yellow ENTRY Fields are SCREEN State Required ElementsSTATUS BARDOH 530-098 July 2009Status BarDOH 530-098 July 2009Abstracting Guidelines• Read the entire chart, notes, reports and consults.• Record ALL injuries accurately and completely.• Be as descriptive and concise as the record allows.• Avoid using “injury”. Use actual term-laceration, avulsion, fracture, etc.DOH 530-098 July 2009Data Entry Tips• Yellow highlighted fields are required data elements for the state• Use the “U” or “I” in records where information is unknown or missing.• ...