Warner Letter to Brad Rafish TKW RE Audit September 13 200…

September 13, 2005 Mr. Brad Rafish, Partner Talbot, Korvola and Warwick, LLP 4800 SW Macadam, Suite 400 Portland, Oregon 97239-3973 Reference: Performance Audit of PDC Contracting Activities for the Period July 1, 2003 through June 30, 2005 Dear Mr. Rafish: On behalf of our Board of Commissioners, thank you for your timely completion of this audit. Overall, we agree with your assessment that our “current Local Contract Review Board Administrative Rules and required forms are very specific and thorough and, as written, provide good direction in respect to assuring the agency’s objective of maintaining a fair and objective solicitation process” and that “these rules and requirements have not been followed consistently by all PDC employees involved in the contracting process.” The findings and recommendations you offer in your report will serve as an important guide for us as we make improvements to our policies and business processes. The following responses are offered to specific findings and recommendations contained within the audit report. Contracting Process It is clear from the report that the Portland Development Commission (PDC) has good policies and procedures in initiating new contracts. These policies conform to State guidelines and are in many respects as good as, or better than, other governments contacted by Talbot, Korvola and Warwick, LLP (TKW). We agree that staff at all ...