Transportation Safety Board Management Response and Action Plan - Internal Audit ont he Use of Mandatory

TSB Management Response and Action Plan Internal Audit on the Use of Mandatory Standing Offers November 2006 TSB management accepts the findings of this audit and generally agrees with the recommendations made by auditors. The detailed management responses and action plans are described in the following tables. Recommendation #1 All necessary documentation to demonstrate that the acquisition process has been followed should be maintained on file. This includes verification that the vendor is an authorized reseller. Management Management agrees with the auditor’s recommendation. Response Actions Planned This topic will be addressed with administrative officers at the Annual Admin Officers Conference. A reminder of the procedural requirements will be provided at that time. OPI Coordinator Materiel Management and Accommodation Timeline Completed by November 2006 Recommendation #2 All supporting documentation for supplier selection should be maintained on file. This includes the initial estimate of the requirement, a statement of work, the security level required, the basis and method of payment, evaluation criteria, basis of selection, bidding period and RFP. For requirements under $89,000 the search criteria and the search results from the IPS marketplace should also be put on file. Proof that at least three Supply Arrangement holders were invited to bid and the signed summary sheet of the evaluation of the proposals should also be ...