Office of Audit and Evaluation Director

Office of Audit Services and Management Support MEMORANDUM To: Kevin J. Edmonds, General Administration Department Director Jon D. Mead, Purchasing Director From: Beryl H. Davis, CPA, CGFM, Director Office of Audit Services and Management Support Re: Follow-Up Review of Purchasing Division Process Improvement Review (Report No. 07-17) Date: September 10, 2007 Attached is a summary of the status of our recommendations as determined from our follow-up review of the Purchasing Division Process Improvement Review (Report No. 07-01) issued October 27, 2007. Our follow-up was made in accordance with generally accepted government auditing standards, except that we did not perform substantial tests of evidence supporting the replies from the officials responsible for resolving audit findings and recommendations. We thank Purchasing for providing a thorough response which explains the actions taken and consideration given to each recommendation. Seven of the ten recommendations in the original report have been implemented. Two recommendaare not implemented. One item is no longer recommended. One implemented recommendation concerned the study of four possible enhancements to Purchasing authority. Purchasing has implemented the recommendation by studying these areas and the attached matrix summarizes their conclusions. They have decided to only take action on one of these enhancements, an increase in the approval authority of the ...