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AUDIT CHECKLIST FOR CERTIFIED

Orgie - Qasis Ii Development

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Australian Made Campaign Limited HOW TO DEMONSTRATE COMPLIANCE WITH THE AUSTRALIAN MADE, AUSTRALIAN GROWN LOGO CODE OF PRACTICE This document has been developed to help you identify what you need to satisfy a compliance audit for the Australian Made, Australian Grown Campaign. Random auditing of licensees is a requirement of our Code of Practice. It is also an opportunity for you to access our expert advice. The process may in fact assist you to ensure you have the documentation necessary to verify the claim that your products are made in Australia. This documentation would be important in the event that a competitor, a consumer or the government regulator challenged your claim. This is not meant to be a difficult or onerous process. You probably already have the documentation that we need. This document aims to help you set up and maintain an effective system for demonstrating your compliance. You do not have to do it this way. However, the auditor will request this information to verify your compliance so the document is still a very useful reference. POLICIES and PROCEDURES The Code requires that you maintain systems and policies in order to ensure that your staff Policies and and any agents fully understand the requirements of the Code of Practice. This should cover Procedures policies and procedures that describe the activities relating to the Code of Practice and the mechanisms in place to address such issues eg. record ...

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Publié par	Orgie
Nombre de lectures	16
Langue	English

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Australian Made Campaign Limited

How to demonstrate compliance.doc

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HOW TO DEMONSTRATE COMPLIANCE WITH THE AUSTRALIAN

MADE, AUSTRALIAN GROWN LOGO CODE OF PRACTICE

This document has been developed to help you identify what you need to satisfy a compliance audit

for the Australian Made, Australian Grown Campaign.

Random auditing of licensees is a

requirement of our Code of Practice.

It is also an opportunity for you to access our expert advice.

The process may in fact assist you to ensure you have the documentation necessary to verify the

claim that your products are made in Australia.

This documentation would be important in the event

that a competitor, a consumer or the government regulator challenged your claim.

This is not meant to be a difficult or onerous process.

You probably already have the documentation

that we need.

This document aims to help you set up and maintain an effective system for

demonstrating your compliance.

You do not have to do it this way.

However, the auditor will

request this information to verify your compliance so the document is still a very useful reference.

POLICIES and PROCEDURES

The Code requires that you maintain systems and policies in order to ensure that your staff

and any agents fully understand the requirements of the Code of Practice. This should cover

policies and procedures that describe the activities relating to the Code of Practice and the

mechanisms in place to address such issues eg. record keeping, change management,

complaints and dispute resolution etc. You must also maintain sufficient documentary

records to substantiate the compliance of your licensed product/s with the compliance tests

contained in the Code.

CREATE A COMPLIANCE FOLDER

Keep all the information to support your compliance in the one place. The

folder should be constructed in two parts

PRODUCT TECHNICAL FILE

This information sets out how each product complies with the relevant compliance

criteria for the representation being used with the logo. The typical documents in

this file for each product are bill of materials, production flow chart, advertising

material etc.

FINANCIAL FILE

This information sets out the breakdown of the costs of manufacturing and

producing each licensed product.

The typical documents for this file are

breakdown of direct and indirect labour costs, material

costs etc

ON GOING RECORDS

The Code of Practice also asks that you be able to demonstrate

the use of

the logo, budgeted turnover and actual sales turnover.

The checklist below can be used to ensure that your documentation will satisfy the requirements of

the Code of Practice.

Policies and

Procedures

Records

Product

Technical

File

Compliance Folder

Financial

File

Records

Australian Made Campaign Limited

How to demonstrate compliance.doc

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POLICIES AND PROCEDURES

Are there policies and procedures that show:

YES

What needs to done in the event of a change of production process



What needs to done in the event of a change of sourcing of inputs/components

to the production process



How the Australian Made, Australian Grown logo should be used



How products are added to and removed from the registered list



What needs to be done when contact details have changed

ie. change of company name, address etc.



PRODUCT LIST FOLDER

We recommend that you keep a folder for the product/s registered with the Australian Made,

Australian Grown Campaign. This folder should contain:

A master list of products registered to use the logo



Details of any changes to the list of products from time to time



TECHNICAL FILE

for each product or range of similar products with the following

information:

Product bill of materials



Manufacturing flow chart indicating if product(s) are processed on site

or by a subcontractor



Example of each document where the logo is used

ie. sales/marketing brochures



Quantities of product released to the market showing the logo



Australian Made Campaign Limited

How to demonstrate compliance.doc

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FINANCIAL FILE

for each product or range of similar products with the following

information;

Sample invoices for each different supplier of product components

or ingredients showing cost and origin



Breakdown of direct labour costs



Breakdown of indirect labour costs



Breakdown of overhead costs



Budgeted turnover of products displaying the logo



Actual sales turnover ($AUD) of products displaying the logo



GENERAL FILE

containing copies of correspondence sent to or received from Australian

Made Campaign Limited.

This should include important documents such as the Code of Practice, as well as copies of your

licence application form, renewal applications and other correspondence.

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