AU09-008 Audit of Public Works Department Advanced Transportation District Fund Report

CITY OF SAN ANTONIO OFFICE OF THE CITY AUDITOR Audit of Public Works Department Advanced Transportation District Fund Project No. AU09-008 August 2, 2010 Audit of Public Works Department Advanced Transportation District Fund Executive Summary As part of our annual Audit Plan, we conducted an audit of the Advanced Transportation District Fund managed by the Public Works Department. The audit objectives, conclusions, and recommendations follow: Is the usage of Advanced Transportation District (ATD) Funds in compliance with State and Local requirements? Yes, usage of ATD funds complies with State and Local requirements. However, there are opportunities to strengthen internal controls over ATD funds in the areas of accounting, asset management, and the procurement process. In addition, contract files were not maintained in accordance with City policies. We recommend the Public Works Director: • Work with Finance to ensure ATD projects that meet the City’s capitalization threshold are capitalized in the City’s accounting system in accordance with the City’s Fixed Asset Policy and Procedures Manual. • Establish individual WBS elements (similar to a cost element) for ATD projects in the City’s accounting system in compliance with the City’s Administrative Directive 8.9 – Financial Management for Capital Projects. • Comply with the City’s Fixed Asset Policy and Procedures ...