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10 steps business audit

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Business information management audit Ten Steps Business Publications Series: BIO500002 First published July 2007 bw@tensteps.com.au http://www.tensteps.com.au Copyright: This publication is subject to a Creative Commons License Ten Steps Business Publications Business Information Management Audit _____________________________________________________________________________________________ DISCLAIMER: The information in this documentation has been made available for general business use only and is provided without any express or implied warranty as to its accuracy or currency. All access to, and use of, the information is at the user's risk. The publisher accepts no responsibility for the results of any actions taken on the basis of information in this documentation, nor for the accuracy or completeness of any material contained herein. The publisher expressly disclaims all and any liability and responsibility to any person or business in respect of the consequences of anything done or omitted to be done by such person in reliance, whether wholly or partially, upon this documentation. This document is provided in conjunction with the Ten Steps to Best Business strategy developed by the author of the books 228p. paperback Ten Steps Business 228p. paperback Ten Steps Business Publications, Melbourne 2008. Publications ...

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Publié par	Feduh
Nombre de lectures	14
Langue	English

Extrait

Business information management audit

Ten Steps Business Publications

Series: BIO500002

First published July 2007

bw@tensteps.com.au

http://www.tensteps.com.au

Ten Steps Business Publications

Business Information Management Audit

_____________________________________________________________________________________________

Page 2 of 5

DISCLAIMER: The information in this documentation

has been made available for general business use only

and is provided without any express or implied

warranty as to its accuracy or currency. All access to,

and use of, the information is at the user's risk. The

publisher accepts no responsibility for the results of

any actions taken on the basis of information in this

documentation, nor for the accuracy or completeness of

any material contained herein. The publisher expressly

disclaims all and any liability and responsibility to any

person or business in respect of the consequences of

anything done or omitted to be done by such person in

reliance, whether wholly or partially, upon this

documentation.

This document is provided in conjunction with the Ten Steps to Best Business

strategy developed by the author of the books

228p. paperback Ten Steps Business

Publications, Melbourne 2008.

ISBN 978-0-9803775-4-5 or ISBN

978-0-9803775-2-1 (e-book)

This book is available for purchase in

either format from the internet,

booksellers and eBook distributors.

228p. paperback Ten Steps Business

Publications, Melbourne 2007.

ISBN 978-0-9803775-0-7 or ISBN

978-0-9803775-1-4 (e-book) 2008

This book is available for purchase in

either format from the internet,

booksellers and eBook distributors.

Ten Steps Business Publications

Business Information Management Audit

_____________________________________________________________________________________________

Page 3 of 5

BUSINESS INFORMATION MANAGEMENT AUDIT

10 questions about my business

Focus

Always

Sometimes

Not sure

Never..

Management knows that any documents

and files of any nature are in their right

place. The manager knows that what is

there is what should be there and what is

needed is a matter for constant review.

All aspects of compliance and policy have

been identified and staff have what they

need to know what to do and what not to

do at all times. Background information is

available immediately to assist with their

understanding and training.

Policy and procedures, templates,

manuals, reporting structures and guides

are there to support the work of each staff

member and of groups.

4 Training needs are identified and training

created, managed, stored and accessed by

staff when and where they need it. Training

is continuous.

Ten Steps Business Publications

Business Information Management Audit

_____________________________________________________________________________________________

Page 4 of 5

Focus

Always

Some-times

Not sure

Never

Projects are brought together with the

resources created and used. Business

knowledge and information about

resources is collected by staff as they

work. Links are available to resources in

the business, to related work being carried

out or to other people and groups

anywhere that is relevant.

Emails carry links not attachments.

Duplication of files and effort is a thing of

the past. Version confusion no longer

occurs.

7 Paper files are stored in the same order as

computer based information. The

movement from one to the other is

determined by work groups and logged for

everybody's convenience.

8 Sections of the network have special

backup and security arrangements and

these are determined by content and the

needs of the business.

Groups manage the integrity of the

information storage system with file

naming conventions in place and working

well.

Ten Steps Business Publications

Business Information Management Audit

_____________________________________________________________________________________________

Page 5 of 5

Focus

Always

Some-times

Not sure

Never

The business continues to see significant

cost savings in storage and staff time.

Huge costs in finding materials have

disappeared.

Note: This is a self-assessment audit. After completion, you will know whether your business

would benefit from having a structured and controlled computer network.

To find out more about a structured and controlled network see

Ten Steps to Best Business

available from the website.

March 2008.

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