Audit of USAIDs Fiscal Year 2004 Payroll Reconciliations

Audit of USAID’s Fiscal Year 2004 Payroll Reconciliations Audit Report No. 0-000-05-001-F November 17, 2004 Washington, DC November 18, 2004 MEMORANDUM FOR: Deputy CFO, David D. Ostermeyer FROM: IG/A/FA, Andrew Katsaros /s/ SUBJECT: Report on Audit of USAID’s Fiscal Year 2004 Payroll Reconciliations (Report No. 0-000-05-001-F) This is our final report on the subject audit. We reviewed your comments to our draft report and included them as Appendix II to this report. In summary, the report recommends that USAID (1) complete all outstanding fiscal year 2004 payroll reconciliations, (2) consolidate payroll desk procedures into a revised document that includes supervisory review standards and periodic tests of controls, (3) maintain procedural documentation related to employee salary advances, and (4) incorporate all existing payroll procedures into a revised document that is circulated to all employees involved in the payroll reconciliation process. Based on our evaluation of your comments to our draft report and all supporting documentation provided, we consider that final action has occurred on Recommendation Nos. 1, 2, 3, and 4. I want to express my sincere appreciation for the cooperation and courtesies extended to Office of Inspector staff during the audit. 3 This page intentionally left blank. 4 Table of Summary of ...