Gila County June 30, 2002 Single Audit Reporting Package County Response

County Responses Gila County Corrective Action Plan June 30, 2002 _________ Financial Statement Findings Finding No. 02-01 The County's General Fixed Assets System of Accountability Is Inadequate Contact Person: Don White, Manager Purchasing Phone Number: 928-473-7659 Anticipated Completion Date: Completed May 7, 2002 On May 7, 2002, Procurement Policy and Procedures were adopted by Gila County’s Board of Supervisors. The adopted Procurement Policy and Procedures consists of Article 1.0 Purchasing Procedures and Article 2.0 Material Management Procedures. These procedures became effective July 1, 2002. Article 2.0, Material Management Procedures, addresses the issues stated above effective July 1, 2002. Gila County will maintain a complete and accurate listing of capitalized land, buildings, improvements, and machinery and equipment and related costs excluding expenditures for repair and maintenance. In addition, documentation supporting the recorded costs of such assets will be retained for three years after the asset's disposal date. Also, the County will reconcile its fixed assets listing to the general ledger, prior year balances, and current year balances, and capital outlay expenditures to capitalized additions, annually. Finding No. 02-02 Interfund Receivables and Payables Contact Person: David Patterson, Finance Director Phone Number: 928-425-3231 ext 8777 Anticipated Completion Date: December 31, 2003 We ...