Comptrollers Audit Corrective Action Plan Final

NEW ROCHELLE CITY SCHOOL DISTRICT CORRECTIVE ACTION PLAN NEW YORK STATE COMPTROLLER’S AUDIT PROCUREMENT Procurement Recommendations 1. Recommendation: The Board should award contracts to professional service providers only after soliciting competitive proposals. Corrective Action Plan: Competitive bidding is not required for the procurement of professional services which involve specialized skill, training and expertise; use of professional judgment or discretion; and a high degree of creativity. The District presently utilizes Request for Proposals (RFP) and quotations for, among other services, architect and auditing services. In order to get good service at a reasonable price and otherwise protect the interests of taxpayers, the Board and Administration will clarify its Purchasing Regulations to provide further guidance on when quotations and RFPs should be utilized. 2. Recommendation: The District’s purchasing policies should define the process for determining sole source vendors. Corrective Action Plan: The District will amend the purchasing policy to instruct requisitioners to document the companies that they have contacted; noting the date, the name of the person they spoke to, and the information received; prior to accepting a signed letter as proof that a specific company is the sole source provider of those goods. 3. Recommendation: The District’s purchasing policy should define an ...