Adoption Subsidy Program Audit Report-2003333

TABLE OF CONTENTSINTRODUCTION 1SCOPE 1EXECUTIVE SUMMARY 1-2ADOPTION SUBSIDY PROGRAM OFFICE RESPONSE 2FINDINGS AND RECOMMENDATIONSFailure to File Annual Reports 2-3Use of Signature Stamp by Adoption Subsidy Staff 3-4Adoptive Parent Name Change 4Incorrect Data Base Information 4-5Warrants Mailed to Post Office Boxes 5-6Lack of Case Record Documentation 6-7Duplicate Social Security Numbers on the Adoption Subsidy Payroll(AG790) 7-8Separate Warrant for Each Funding Source 8Guardian Charged to the Incorrect Funding Source 9No Review to Determine Continuing Eligibility for Title IVESupport Subsidy 10-11Failure to Review Annual Reports and to Recoup Overpayments forCases Receiving Other Benefits 11-13Timely Review of TANF Annual Reports 13-15Processing Medical Subsidy Payments 15-16INTRODUCTIONThe Adoption Subsidy Program administered by the Office of Adoption Services, withinthe Bureau of Child and Family Services grants assistance to adoptive parents to helpthem meet the financial needs of special needs children. Assistance is provided as asupport and/or medical subsidy. Support subsidies are issued to adoptive parentsmonthly on the Adoption Subsidy Payroll. The Adoption Subsidy Program also pays forcertain nonrecurring expenses such as adoption fees and court costs. Support subsidiesare funded by Title IVE, TANF, or 100% State funds. ...