Audit of Diplomatic Corps Services Division (July 2002)

FOREIGN AFFAIRS AND OFFICE OF THEINTERNATIONAL TRADE INSPECTOR GENERALAUDITOFDIPLOMATIC CORPS SERVICES DIVISION(XDC)July 2002Audit Division ( SIV )TABLE OF CONTENTSE X E C U T IV E S U MMA R Y ............................................... 1INTRODUCTION ..................................................... 21.1 Background 21 .2 A u d it Ob je c tiv e s ........................................... 21 .3 A u d it S c o p e 21 .4 A u d it A p p ro a c h ............................................ 3FINDINGS .......................................................... 42.1 Management Control Framework .............................. 42.2 Reliability of Information for Decision-making ..................... 82.3 Procedures .............................................. 10EXECUTIVE SUMMARYAn audit of the Office of Protocol Diplomatic Corps Services Division(XDC) was conducted during November-December 2001. The terms of reference forthe audit were presented and accepted by the Deputy Chief of Protocol, the head ofXDC.XDC is a well managed, busy Division that works under pressure much ofthe time. Within XDC are three operating units: the Documentation Unit, theAccreditation Unit and the Privileges and Immunities Unit. The three units report to theDeputy Chief of Protocol. A major initiative for the Division has been the seeking of incrementalfunding for additional positions. This will enable the Division to continue to deliver itsprimary ...